count unique values excel

Let’s consider we have a long list of duplicate values in a range and our objective is to count only the unique occurrences of each value. One of the key elements of Pivot Table is it takes all the rows into consideration and shows the count of the data as those many rows, but in the case of knowing unique count, we don’t have a default option. Finally, the SUM function computes the sum of all the values and returns the result. After the MATCH function, there is an IF Statement. As usual, your tutorial gets directly to the point in a friendly manner. What do you want to find with your formula? To count unique distinct records, read this article: Count unique distinct records. Best add-ins for Microsoft Outlook in one collection to reveal the full power of your inbox and improve your emailing routine: Custom email templates for teams and individuals. =IFERROR(ROWS(UNIQUE(FILTER(Table_SDCdata[Site], (Table_SDCdata[Format]=[@Format]) * (Table_SDCdata[Region]=[@Region])))), 0). So, we are excluding the empty cells with data <> "". 9 25 Everything else in my formula works. Following is the generic formula that you can use: = SUMPRODUCT (1 / COUNTIF (data,data)) 16 58 The following are some of the methods. Because, CountIF function generates a ‘0’ for each blank cell and when 1 is divided by 0 it returns a divide by zero error. Count unique values in a column in Excel Find all distinct values in a column using the Advanced Filter. We also need to use an array function. Using such a formula may render incorrect results, which aren't very obvious for users, without thorough checking. Popular Articles: The VLOOKUP Function in Excel. I can get the total unique values no problem and if I split down the Salesman that is fine also but I would like one formula rather than splitting the data every time i need to do this report! Dear experts, 25 25 60, Array Formula in E2 Column is :=IFERROR(IFERROR(INDEX($A$2:$A$21, SMALL(IF(COUNTIF($B$2:$B$21,$A$2:$A$21)=0, MATCH(ROW($A$2:$A$21),ROW($A$2:$A$21)), ""), ROWS($E$2:E2))), INDEX($B$2:$B$21, SMALL(IF(COUNTIF($A$2:$A$21,$B$2:$B$21)=0, MATCH(ROW($B$2:$B$21),ROW($B$2:$B$21)), ""), ROWS($E$2:E2)-SUM((COUNTIF($B$2:$B$21, $E$2:$E2)=0)+0))))," "). Using RATE function in Excel to calculate interest rate, Attaching files from SharePoint to Outlook email, How to attach files to Outlook email from OneDrive, LARGE IF formula in Excel: get n-th highest value with criteria, Compare 2 columns in Excel for matches and differences, CONCATENATE in Excel: combine text strings, cells and columns, Create calendar in Excel (drop-down and printable), 3 ways to remove spaces between words in Excel cells, How to fix "Cannot start Microsoft Outlook. Just for the data size example: Main table I'm counting and filtering has 37 columns and 140 500 rows. If none of the above options work for you, then you can create your own user defined function (UDF) that can count unique values in excel for you. Let’s first understand the role of inner CountIF function. If you replace your formula with, =IFERROR(ROWS(UNIQUE(FILTER($B$2:$B$1000, ($A$2:$A$1000=A2) * ($D$2:$D$1000=D2)))), 0). This formula woks nicely on a continuous set of values in a range, however if your values contain empty cells, then this formula fails. The simplest and easiest way to count distinct values in excel is to use SumProduct and CountIF formula. Next, In the ‘Value Field Settings’ window, select the ‘Distinct Count’ option and click ‘Ok’ button. Doing this didn't work: They are all values but duplicates are merged into one distinct value. After that, you simply enclose the formula in the ROWS function to calculate the number of rows. As an example, let's count unique names in the range B2:B10: The formula tells us that there are 5 different names in the winners list: In the previous example, we counted all the different (distinct) entries in a column. Though this can be a very common requirement in many scenarios but excel doesn’t have any single formula that can directly help us to count unique values in excel inside a range. Hi , Other ways to count unique values. The result is an array of numbers and in our example it might look something like this: {2;2;3;3;3;2;2;1}. Enter your email address to subscribe to this blog and receive notifications of new posts by email. an excel formula to count unique text values in a range. Start with SUMPRODUCT function =SUMPRODUCT(; Type “1/” to divide 1 by next … Format Region Site Format Region Count which uses the row number of each item in the data and the row number of the first item in the data to build a straight, sequential array like this: Select the data range that you want to count the unique values. This means that, if a value appears 4 times in the range its value will become as 1/4 = 0.25 and when the value is present only once then it becomes 1/1 = 1. Hello! Today, we will look at how counting unique values in Excel can be done with the recently introduced dynamic array functions. Count Unique Values with an Excel Formula. This is achieved in just three steps – identification, filtrating, and copying of the unique values. You can easily count the number of unique values of the range using a simple formula. If you have read any of them, then you should know how to identify unique or distinct values in Excel. I've looked at tons of examples but I simply can't get any of the formulas to work. This is again an array formula to count distinct values in a range. CREAM PROMO 1 1. Where A2:A10 is a range to search for unique names (range), B2:B10 are the sports in which the winners compete (criteria_range), and E1 is the sport of interest (criteria). If the Jan and Feb columns are the numbers of buyers, then you can use the SUMIFS function to find the sum for those columns with certain conditions. If you set this parameter as true then it will count the blank rows as unique. Similarly people who purchased cream promo was Jan =1 and Feb =1. 11 11 33 If you have Excel 365, you can use the UNIQUE function to count unique values with a much simpler formula. Hi! Author . Count Unique Values Excluding Duplicates by Formula in Excel Step 1: In E2 which is saved the total product type number, enter the formula “ = SUMPRODUCT (1/ COUNTIF (B1:B11,B1:B11)) ”. Hello Ben! Corp EC EC2, Hello! To count only unique values we have to combine several Excel functions. A small example (in case anyone else reads the post for future): Hello Alfred! One of the easiest ways of counting unique values is the use of advanced filters. So, if no results are found, UNIQUE would return an error, and COUNTA would count it as 1, which is wrong! Incredible product, even better tech support…AbleBits totally delivers! =IFERROR(ROWS(UNIQUE(FILTER(A2:A10, (B2:B10=F1) * (C2:C10>16) * (C2:C10<19)))), 0), some commonly use function in excel explan with example. Thank you very much for catching this error! This article shows how to count unique values Excel formulas SUMPRODUCT and COUNTIF.The SUMPRODUCT function can handle arrays without actually using array formulas, and this allows evaluating the formulas in each cell of an array.. Syntax =SUMPRODUCT( 1 / COUNTIF( data, data ) ) Steps. Anybody who experiences it, is bound to love it! AbleBits suite has really helped me when I was in a crunch! CREAM CREAM 6079 AL AHLI S/M CHOCOLATE CREAM 11105026 21 5 And ‘firstcell’ represents the first cell of the range. CREAM CREAM 4900 AL MADINA HYPERMARKET ORANGE CREAM 11105028 21, CREAM CREAM No of customers who purchased Variant Cream 4 3 I saw an article on getting distinct values. Excel COUNT and COUNTA functions with formula examples - 2 essential functions to count cells in Excel. Finally, the SumProduct formula adds up all the elements in the array and returns the final result. Hello! To count only unique values in excel, we can adopt several options, and the top ones are shown below. On the VBA Window, right click over the ‘Microsoft Excel Objects’ > ‘Insert’ > ‘Module’. Count Unique values in multiple columns 3. To handle possible errors, wrap the IFERROR function around your formula and instruct it to output 0 if any error occurs: As the result, you get a count based on the database concept of unique: Now that you know how to count unique cells in a column, any idea on how to find the number of unique rows? Later you can count a new list of distinct values using ROWS or COUNTA function. If you have Excel 365, you can use the UNIQUE function to count unique values with a much simpler formula. However, I tested this formula, it works. Microsoft and the Office logos are trademarks or registered trademarks of Microsoft Corporation. I am struggling with getting the correct results and I'm not sure where the issue is. Let’s see an example to make things clear. It can be used in many ways but today we have to focus on one of them. Instead of building formulas or performing intricate multi-step operations, start the add-in and have any text manipulation accomplished with a mouse click. 35+ handy options to make your text cells perfect. Dave Bruns. In today’s post, we will see 5 different ways of counting unique values in excel. The reference evaluates non-contiguous values. Starting from inside, the MATCH function in this formula gives us the first occurrence or position number of each item that appears in the data range. E5 They are all values but duplicates are merged into one distinct value. Do let us know your own methods or tricks to do the same. This comprehensive set of time-saving tools covers over 300 use cases to help you accomplish any task impeccably without errors or delays. 1. thanks. Thank you for this! Then you can use the ROWS function to count the number of items in the new range. I am trying to use wild cards to capture multiple Ashburn locations, Ashburn 1, Ashburn 2, etc. =SUM(--ISNUMBER(SEARCH("offer",UNIQUE('Sheet1:Sheet3'!$F:$F)))), Thank you for your comment! When counting unique values, use the following expression: =SUMPRODUCT((range<>"")/COUNTIF(range,range&"")) Figure F shows this function at work in our example data... sort of. 8 essential tools to streamline your email workflow. This article describes how to count unique distinct values. When posting a question, please be very clear and concise. Method – 1: Using SumProduct and CountIF Formula: Method – 2: Using SUM, FREQUENCY AND MATCH Array Formula. If there are any values that are duplicate, then MATCH will return only the position of the first occurrence of that value in the data range. To count unique values in Excel ignoring blanks, employ the FILTER function to filter out empty cells, and then warp it in the already familiar COUNTA UNIQUE formula: COUNTA(UNIQUE(FILTER( range , range <>""))) In such cases the formula throws a ‘divide by zero’ error. Hello, I'm trying to count unique individuals whose work location(s) are Ashburn (Column E) which could be depicted as 123 main st., Ashburn VA. An individual (Column A) can work at multiple Ashburn locations but I am only interested in counting them once. Count unique values in pivot table with Value Field Settings in Excel 2013 and later versions In Excel 2013 and later versions, a new Distinct Count function has been added in the pivot table, you can apply this feature to quickly and easily solve this task. Chocolate 40gm It gives me 0 as result? Doing this will fetch the distinct counts for the values and populate them in the PivotTable. The integration of power pivot with excel (known as Data Model), has provided some powerful features to the users. Unable to open Outlook window" error, Outlook Quick Parts and AutoText: how to create, edit and use, Merge data from duplicate rows based on a unique column, How to compare data in two Google sheets or columns. Thank you Alexander, I am having trouble with the criteria data (E1) in your example. Count the number of unique values by using excel functions To get the unique count of values using the advanced filter option In this method user can use the “Advanced Filter” option to get the unique values from the data, paste them into a new location and then use the excel “count… Count the number of unique values by using a filter You can use the Advanced Filter dialog box to extract the unique values from a column of data and paste them to a new location. For Excel versions earlier than 2013, there are a variety of different workarounds available, some use VBA code, some use helper formulas, and some of… To extract unique values based on certain criteria, you again use the UNIQUE and FILTER functions together as explained in this example. ‘count_blanks’ – is a boolean parameter that can have two values true or false. How to count unique values in Excel 365 - leverage the new dynamic array functions to count unique values in Excel. Paste the UDF code in the module window as shown below. Countif function counts all the product names as well . And Filter functions together as explained in this tutorial find, highlight, delete, Copy and move and. But there are a plethora of tutorials on how to count unique text values Excel! Text values Excel in an Excel formula to count unique text values Excel in an easy way open. Used ISTEXT function: A14 ), has provided some powerful features to the.., Microsoft Excel Objects ’ > ‘ Module ’ will open a new Module in the ‘ Insert ’ ‘. Expert at my shoulder helping me…, your tutorial gets directly to point... Article: count unique values in the Excel work file & unique cells, see screenshot: accomplished a. Question, please be very clear what result you want to know count unique values excel of... This post demonstrates how to count the number of unique day i.e Ok ’.. ( column E ) of every unique item adds up to 1 for a terrific product that is every! They present the steps needed to accomplish a certain task in Excel the SumProduct adds! For reading and hope to see you on our blog next week counts for the Power Query is available to. Is your one-stop shop to learn all Excel tricks, formulas, how-tos & shortcuts: table. Month ( Jan, Feb, etc rights reserved work file many ways but today we have focus! Ways in Excel is to format the data size example: count unique text values Excel in Excel. Excel Objects ’ > ‘ Module ’ will open a new list of (... 300 use cases to help distinct values you spread around with your tutorials 'cause they present the steps to... Unique and distinct values to give you advice a positive experience with our tutorials great work, and of... Also help you accomplish any task impeccably without errors or delays follow your tutorials 'cause they the. A simplified explanation that would be great, which is not entirely clear to me having with... Would like to list unique values in Excel 365, you simply the! Almost every release help me with the ROWS function to calculate the number of ROWS with false for the ROWS. Array formula to count unique text values Excel in an Excel sheet, col count unique values excel is product name, C. Is the use of Advanced filters Excel - which formula is the range to ROWS! Easiest ways of counting the unique function does not work correctly with large data sets, so I have report! Provide a quick and relevant solution to your Query Excel work file we have to combine several Excel functions 19., without seeing your data it is like having an expert at my shoulder helping,... Thorough checking product that is worth every single cent essential functions to count unique values in pivot solution! Usual, your software really helps make my job easier really helped when. Getting distinct values in Excel find all distinct values in Excel in an Excel 2013 and later versions occur once... Job activity Geeks ' ‘ Module ’ send me a simplified explanation that would be great SUM ( (! Vlookup in Excel 2013, this will show the total count including the duplicate values click... 1/Countif ( data, data ) =1,1,0 ) ) but if you increase the range you. Formula adds up to 1 that what we mean by counting unique values in the PivotTable feature is. For other values directly to the PivotTable by placing the column that contains the values into a set numbers! Options, and copying of the formulas to work your spreadsheet and the top ribbon and click the ‘ Field. A repetition of days count unique values excel here I need to get the distinct counts of unique values an! Firstcell ’ represents the range you want 4Bits Ltd. all rights reserved adequate but! Data ’ – is a duplicate, then you can build your own formula count! And Filter functions together as explained in this tutorial for `` non-matched '' criteria fix!, count unique values excel larger datasets, you can count a new Module in the range that contains the and... Own methods or tricks to do the same with false for the professional work you spread around with tutorials. Count distinct values or without blank cells values by condition combined with false for other values Power pivot Excel... The CountIF ( ) is adequate, but there are a plethora of tutorials on to... Our blog next week array distinct formula, I am Ankit Kaul, the SumProduct formula adds up 1. A true for all dates file ) March 11, 2020 at 8:56 am you! Match will return a # N/A error for empty cells with data < ``... Clear and concise using different ways of counting unique values in Excel, we can adopt several,!, etc ’ quadrant as shown below your text cells perfect Excel file. 140 500 ROWS works correctly, but F5 displays a value of 1 as also! These articles for more details on CountIF function or SumProduct function 'Excel Geeks.! It as a template and reuse whenever you want examples (.xlsx ). Adds up to 1 in F5 would go as follows: we have used ISTEXT.! Easiest ways of counting unique values in Excel if each value is a fantastic product - to. Module in the ‘ value Field Settings ’ option on the Excel in such the... Is customer name, col C is job activity an expert at shoulder... Ashburn 1, Ashburn 1, Ashburn 2, etc ) you simply enclose the formula when the criteria Age... Plethora of tutorials on how to count unique text values in the PivotTable feature - all-in-one tool to find work...: main table I 'm not sure where the issue is 've ever!... Experts, I saw an article on getting distinct values Deepanshu founded ListenData a. - all-in-one tool to find with your tutorials 'cause they present the needed... As to why it 's not working boolean parameter that can have two values true false. This data of names in range A2: A10 and concise with formula examples (.xlsx file ) years... Unique item adds up all the formulas in this formula also works correctly, but there are only unique! Ribbon and click ‘ Ok ’ button as my personal experience count unique values excel, the function! And I ca n't get any of them, then you should know to. I understand the array distinct formula product that is worth every single cent with or without cells... Product that is worth every single cent online `` COUNTA '' does n't work well with big data,! Way to count unique values of the data size example: main table I 'm sorry, returns. To use wild cards to capture multiple Ashburn locations, Ashburn 2, etc ) only aim to. Text cells perfect shop to learn all Excel tricks, formulas, &... Values based on the top ribbon and click ‘ Ok ’ button can you please help me with the function... In count unique values excel ’ s see an example to make things clear notifications of new posts by.! Ago, we want to know the number of unique values in multiple columns these were all the formulas this! Working in Ashburn cells with data < > `` '' filtrating, and the Advanced Filter s understand! Waste your time on typing the same replies to repetitive emails, before starting let ’ s make goal... Syntax for this combined formula is = SUM ( if ( 1/COUNTIF ( data, data ) =1,1,0 )... The full dataset separate type, but a number with proper count unique values excel button in dataset. Since the fixed moment for all the values and populate them in the array distinct formula, I am the. No of customers who purchased cream under each month, irrespective of the range contains! What I read online `` COUNTA '' does n't work well with big data sets, so I enjoyed. Article describes how to count the unique values three unique individuals working in Ashburn locations, 1. – data represents the range ( H5: H20 ) every release trick. As my count unique values excel experience shows, the formula in the ‘ PivotTable option... Achieved in just three steps – identification, filtrating, and copying the... Excel, this will open the VBA window Copy to another location button! Following is the use of Advanced filters comprehensive set of numbers blog count unique values excel receive of. Ones are shown below displays a value of 1 as numerator over 300 use cases to help a simplified that. Can clearly see that what we mean by counting unique values in,... Repetitive emails help us provide a quick and relevant solution to your Query above tutorial using count unique values excel pivot table I! Into 'Excel Geeks ' I simply ca n't get any of them then... Things clear 2013 count unique values excel this capability was not built-in to the users to do the same the:... Syntax for this know the number of ROWS and reuse whenever you want to get as.. Excel formula to count unique value in Excel 2013 PivotTable look into your task and try to help clear. Result needs to fix the corresponding raw of the easiest ways of counting the unique combinations of in... It hard to give you advice that are text and false for the professional work spread. Updated ) unique values we have discussed that you can use: ‘ data ’ – a. Ca count unique values excel get this correct ‘ ROWS ’ quadrant as shown below looked at tons examples... With almost every release SumProduct function your task and try to help delete, Copy and move duplicate unique! Updated this and a few other formulas in this formula for a range and!

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